Operation Round Up grant guidelines

Operation Round Up grant guidelines

Geographical Eligibility

  • Individual/Family and Emergency applications – must live within the geographic area served by Cass County Electric Cooperative Inc.
  • Non-Profit Organizations only – providing services or programs to residents and communities within the geographic area served by Cass County Electric Cooperative Inc.
  • Geographic area defined as Cass County Electric Cooperative, Inc. service area, including all or part of Cass, Barnes, Traill, Richland, Ransom, Sargent, Dickey, LaMoure, Steele, and Stutsman counties of North Dakota.

General Eligibility

  • Request should fit in one or more of these categories:
  • Individual/family with emphasis on health care, self-sufficiency
  • Non-Profit Organizations (community, civic, educational) that demonstrate a commitment to enhance the quality of life in the area
    • non-profit organizations that have been granted tax-exempt status under Internal Revenue Code Section 501 (C )(3) or public charitable status
    • organization’s services must be non-discriminatory in nature
    • community service programs/project with emphasis on overall quality of life, public safety, health care, and general welfare
    • education and youth programs with emphasis on leadership/math/science/arts, training opportunities, reading programs, promotion of wellness/well-being, and combating critical social problems
    • expenses related to specific program, project, or equipment needs
    • grant dollars will be distributed primarily in the local area served by the Cooperative and adjacent areas. Organizations which provide programs and benefits to people who live in this geographic area are eligible for funding consideration, even though the organization is located elsewhere.
  • Disaster relief / emergency assistance with emphasis on food, clothing, shelter, and medical needs


  • Contributions will generally not be made for:
  • Lobbying, political, and religious organizations
    • unless the project is directed to the benefits of the community at large (all youth, all elderly, etc.), not limited to members of that denomination, and without political focus. Example: meals provided to all people regardless of their religious beliefs.
  • Fraternal and labor organizations
  • National or capital fund drives
  • Community foundations, unless designated specific project
  • Organizations: on-going operational expenses such as internal payroll expenses (wages, insurances, taxes), building rent, utility bills, etc.
  • Individuals/families/organizations: electric utility bills (defined as conflict of interest)

Evaluation Factors

  • the following factors will be considered in the evaluation of funding requests
  • Based on the availability of funds
  • Potential benefit to area residents and the community
  • Geographic area served
  • Level of community support for the program or project of the organization requesting the grant
    • including additional fund raising efforts
  • Administrative capability of the organization to deliver quality service or programming
  • Results that are predictable and can be evaluated
  • Local scout and youth programs will receive priority over state or national funding
    • lower priority given to applicants that have the power to levy
  • Priority given to organizations with low administrative costs
  • Individual/family:
    • specific use of funds
    • other forms of assistance or aid requested, whether received or denied
    • references
    • financial need/condition


  • Cover letter summarizes purpose of request, impact of activities, and brief organization information (limited to two (2) pages)
  • Completed application form
    • all sections of application form must be completed
      • note: applications received with attached sheets in lieu of completing any section will not be accepted
  • Provide detailed budget (limited to one (1) page)
  • Submit copy of IRS tax-exempt letter, if appropriate
  • Additional information documents (limited to two (2) pages)
  • Each application will be considered on a quarterly basis. Board meetings are held in March, June, September, and December. Funds are disbursed a few days after the meetings are held. Disaster relief / emergency assistance applications will be processed as received.
  • Requests for funding generally exceeds available funds. Therefore, requirement for a waiting period of one year from date of application approval, except in emergency situations.